Community Development Block Grant Handbook

The CDBG Handbook is to assist grant administrators in the day-to-day administration of CDBG projects, CDBG-funded projects including grant approval, set-up, compliance with applicable requirements, audits and close-out.

As necessary, revisions or additions to this Handbook will be issued to current administrators of CDBG projects. This Handbook should be retained and kept up-to-date to ensure effective administration of CDBG grants.

Handbook Downloads

CDBG 2018 Complete Handbook (.pdf - 349 kb)
CDBG 2018 Handbook Glossary Acronyms (.pdf - 337 kb)
CDBG 2018 Handbook Introduction (.pdf - 414 kb)
CDBG 2018 Handbook List of Attachments (.pdf - 328 kb)
CDBG 2018 Handbook Table of Contents (.pdf - 401 kb)
Chapter 01 Project Administration (.pdf - 654 kb)
Chapter 02 Environmental Review (.pdf - 1043 kb)
Chapter 03 Financial Management (.pdf - 700 kb)
Chapter 04 Procurement (.pdf - 638 kb)
Chapter 05 Contracting (.pdf - 514 kb)
Chapter 06 Labor Standards and Construction Management (.pdf - 581 kb)
Chapter 07 Fair Housing and Equal Opportunity (.pdf - 1000 kb)
Chapter 08 Relocation Under the URA and 104(D) (.pdf - 809 kb)
Chapter 09 Acquisition (.pdf - 809 kb)
Chapter 10 Housing (.pdf - 646 kb)
Chapter 11 Economic Development (.pdf - 621 kb)
Chapter 12 Amendments and Monitoring (.pdf - 500 kb)
Chapter 13 Project Close Out (.pdf - 334 kb)

Attachment Downloads

Chapter 1: Project Administration
Attachment 1-01 Request for Release of Funds (.pdf - 21 kb)
Attachment 1-02 Sample Public Hearing Notice (.doc - 42 kb)

 

Chapter 2: Environmental Review
Attachment 2-01 Finding of Exemption/Categorical Exclusion Not Subject to 24 CFR Part 58 (.pdf - 353 kb)
Attachment 2-02 Sample CATEGORICAL EXCLUSION SUBJECT TO 24 CFR PART 58 (docx - 33 kb)
Attachment 2-03a SHPO 106 Project Cover Sheet Instructions (.pdf - 59 kb)
Attachment 2-03b SHPO 106 Project Cover Sheet. Editable Form (.pdf - 83 kb)
Attachment 2-04 Sample Tribal Consultation Letter (.pdf - 67 kb)
Attachment 2-05 Notice of Intent to Request Release of Funds (.pdf - 77 kb)
Attachment 2-06 Sample Public NOTICE Distribution List (.pdf - 7 kb)
Attachment 2-07 Sample Environmental Certification (.pdf - 21 kb)
Attachment 2-08 Sample ENVIRONMENT REVIEW STATUS (.pdf - 10 kb)
Attachment 2-09 Sample Floodplain & Wetland Early Public Notice (.pdf - 30 kb)
Attachment 2-10 Sample Floodplain and Wetland Notice of Explanation (.pdf - 15 kb)
Attachment 2-11 Sample DOC MEMO FOR FLOODPLAINS AND WETLANDS 8 STEP PROCESS (.pdf - 14 kb)
Attachment 2-12 Environmental Assessment (.pdf - 213 kb)
Attachment 2-13 Environmental Assessment Process and File Checklist (.pdf - 8 kb)
Attachment 2-14 Combined Concurrent FONSI NOI RROF Notice (.pdf - 78 kb)
Attachment 2-15 Sample ENVIRONMENTAL REVIEW RECORD CHECKLIST (.pdf - 20 kb)
Attachment 2-16 Sample Re-evaluation Determination (.pdf - 15 kb)

 

Chapter 3: Financial Management
Attachment 3-01 Financial Management Checklist (.pdf - 232 kb)
Attachment 3-02 Draw Form (xlsx - 20 kb)
Attachment 3-03 Authorized Signature Form (.pdf - 518 kb)
Attachment 3-04 Direct Electronic Transfer of Funds (.pdf - 12 kb)
Attachment 3-05 Approval for Use Request (.pdf - 44 kb)
Attachment 3-06 Program Income Misc Report (xlsx - 35 kb)
Attachment 3-07 Sample Revolving Fund Guidelines (.pdf - 24 kb)
Attachment 3-08 Sample ED Revolving Fund Guidelines (.pdf - 40 kb)

 

Chapter 4: Procurement
Attachment 4-01 Procurement Standards (.doc - 51 kb)
Attachment 4-02 PTAC Bid Batch Form (docx - 15 kb)
Attachment 4-03 Grantee Section 3 Action Plan (.pdf - 67 kb)
Attachment 4-04 Section 3 Report HUD (.pdf - 77 kb)
Attachment 4-05 Sample Advertisement for Bids (.doc - 21 kb)
Attachment 4-06 Sample RFQ (.doc - 74 kb)
Attachment 4-07 Sanoke Request for Proposals (.doc - 36 kb)
Attachment 4-08 Professional Service Evaluation (.doc - 48 kb)
Attachment 4-09 Review Panel Selection Evaluation (.doc - 48 kb)
Attachment 4-10 Notice of Contract Award (.pdf - 13 kb)

 

Chapter 5: Contracting
Contract Documents Guide (.pdf - 297 kb)
Attachment 5-01 Contract for Professional Services Part I (.pdf - 29 kb)
Attachment 5-02 Contract for Professional Services Part II (.pdf - 89 kb)
Attachment 5-03 Subcontract Form (.pdf - 283 kb)
Attachment 5-04a Certification of Legally Binding Agreement (.pdf - 19 kb)
Attachment 5-04b Legally Binding Agreement (.pdf - 31 kb)
Attachment 5-04c Legally Binding Agreement Standard Provisions (.pdf - 171 kb)
Attachment 5-05 HUD 2516 Contract Subcontract Activity Report (.pdf - 61 kb)

 

Chapter 6: Labor Standards and Construction Management
Attachment 6-01 Request for Determination of Wage Rate (.pdf - 22 kb)
Attachment 6-02 State Prevailing Wage Request (.pdf - 46 kb)
Attachment 6-03 Goals for Female and Minority Participation (.pdf - 135 kb)
Attachment 6-04 Outline of Pre-Construction Conferece (.doc - 25 kb)
Attachment 6-05 Outline of preconstruction conference (.pdf - 17 kb)
Attachment 6-06 Contractor Employee Breakdown Form (.doc - 35 kb)
Attachment 6-07a WH 1321 Davis Bacon Poster (.pdf - 89 kb)
Attachment 6-07b EEO Poster - English (.pdf - 23 kb)
Attachment 6-07c Safety Poster New - English (.pdf - 372 kb)
Attachment 6-07d Project Wage Rate Sheet (.pdf - 40 kb)
Attachment 6-08 Pre-Construction Report Format (.doc - 20 kb)
Attachment 6-09 Notice to Proceed (.doc - 31 kb)
Attachment 6-10 Payroll Falsification Indicators (.pdf - 18 kb)
Attachment 6-11 Payroll Form WH347 (.pdf - 221 kb)
Attachment 6-12 Record of Employee Interview Form - HUD 11 (.doc - 66 kb)
Attachment 6-13 Complaint Intake Form HUD 4731 (.pdf - 30 kb)
Attachment 6-14 Construction Oversight Checklist (.pdf - 62 kb)
Attachment 6-15a Semi Annual Labor Standards Enforcement Report Instructions (.pdf - 22 kb)
Attachment 6-15b Semi Annual Labor Standards Enforcement Report (.pdf - 51 kb)
Attachment 6-16a Section 5.7 Enforcement Report Instructions (.pdf - 17 kb)
Attachment 6-16b Enforcement Report (.pdf - 95 kb)
Attachment 6-17 Documentation of Restitution Employee Release (.pdf - 10 kb)
Attachment 6-18 Kentucky Prevailing Wage Overtime Agreement (.pdf - 10 kb)

 

Chapter 7: Fair Housing and Equal Opportunity
Attachment 7-01 Sample Fair Housing Resolution (.pdf - 8 kb)
Attachment 7-02 Title VI Compliance - Self Survey Statement of Assurance (.pdf - 28 kb)
Attachment 7-03 Equal Opportunity Checklist (.doc - 75 kb)
Attachment 7-04 Section 504 Checklist (.pdf - 49 kb)
Attachment 7-05 Section 504 Self-Evaluation (.pdf - 15 kb)
Attachment 7-06 Section 504 Transition Plan (.pdf - 14 kb)
Attachment 7-07 Grievance Procedures for Complaints (.pdf - 13 kb)
Attachment 7-08 Fair Housing Complaint Info (.pdf - 16 kb)
Attachment 7-09 Policy of Nondiscrimination (.pdf - 10 kb)
Attachment 7-10 Local Government Employment Work Force Analysis (.pdf - 95 kb)

 

Chapter 8: Relocation, Displacement and One-for-One Replacement
Attachment 8-01 Notice to New Tenants (.pdf - 23 kb)
Attachment 8-02 URA Relocation Flow Chart With Trigger Dates (.pdf - 121 kb)
Attachment 8-03 Guideform Residential Antidisplacement and Relo Assoc Plan (.pdf - 69 kb)
Attachment 8-04 Sample Household Case Record (.pdf - 1075 kb)
Attachment 8-05 Elderly Waiver for Relocation - Sample Form (.pdf - 132 kb)
Attachment 8-06 Section 8 Existing Housing Program Inspection Checklist (HUD 52580) (.pdf - 649 kb)
Attachment 8-07 Selection of Most Representative Comparable Replacement (HUD 40061) (.pdf - 33 kb)
Attachment 8-08 Sample Letter to Relocatees in a Substandard Unit (.pdf - 66 kb)
Attachment 8-09 Sample Guideform Notice of Eligibility for Section 104(d) Relocation (.pdf - 28 kb)
Attachment 8-10 Sample Guideform Notice of Eligibility for Section 104(d) Relocation (.pdf - 26 kb)
Attachment 8-11 Summary of Major Differences Between 104(d) and URA Relocation Assistance (.pdf - 81 kb)
Attachment 8-12 Sample 90-Day and 30-Day Notice to Vacate (.pdf - 63 kb)
Attachment 8-13 Tenant Assistance/Relocation Process Flow Chart (.pdf - 77 kb)
Attachment 8-14 Residental Moving Expense and Dislocation Allowance Payment Schedule (.pdf - 111 kb)
Attachment 8-15 Sample Temporary Relocation Notice (.pdf - 190 kb)
Attachment 8-16a Sample General Information Notice (Non-residential) (.pdf - 122 kb)
Attachment 8-16b Sample Guideform Notice of Eligibility for Relocation Assistance - Businesses (.pdf - 45 kb)
Attachment 8-17 Sample Grievance Procedures (.pdf - 65 kb)
Attachment 8-18a One for One Replacement Summary Report Instructions (.pdf - 69 kb)
Attachment 8-18b One for One Replacement Summary Grantee Performance Report (.pdf - 45 kb)
Attachment 8-19 Sample Relocation File Checklist (.pdf - 250 kb)

 

Chapter 9: Acquisition
Attachment 9-01 Acquisition Log of Contacts (.pdf - 14 kb)
Attachment 9-02 Disclosure to Sellers with Voluntary Arms Length Transaction (.pdf - 12 kb)
Attachment 9-03 Sample Acknowlegement of Rights & Benefits (.pdf - 18 kb)
Attachment 9-04 Sample Notice to Owner (.pdf - 15 kb)
Attachment 9-05 When a Public Agency Acquires Your Property (.pdf - 45 kb)
Attachment 9-06 Sample Notice of Intent to Acquire (.pdf - 13 kb)
Attachment 9-07 Sample Statement of the Basis for the Determination of Just Compensation (.pdf - 11 kb)
Attachment 9-08 Sample Notice of Intent Not to Acquire (.pdf - 9 kb)
Attachment 9-09 Site Acquisition Chart (.pdf - 54 kb)
Attachment 9-10 Short Form for Easement Valuation (.pdf - 19 kb)
Attachment 9-11 Guide for Preparing Appraisal Scope of Work (.pdf - 54 kb)
Attachment 9-12 Sample Agreement for Appraisal Services (.pdf - 194 kb)
Attachment 9-13 Sample Invitation to Accompany an Appraiser (.pdf - 9 kb)
Attachment 9-14 Sample Review of Appraisal (.pdf - 12 kb)
Attachment 9-15 Written Offer to Purchase (.pdf - 10 kb)
Attachment 9-16 Sample Statement of Settlement Costs Form (.pdf - 18 kb)
Attachment 9-17 Real Property Acquisition Checklist (.pdf - 20 kb)

 

Chapter 10: Housing
Attachment 10-01 Counseling Report-Homeowner Maint. Life Skills Ed. Report (.pdf - 11 kb)
Attachment 10-02 Sample Rating Ranking Criteria (.pdf - 36 kb)
Attachment 10-03 Program Guidelines (.pdf - 111 kb)
Attachment 10-04 Real Estate Mortgage (.pdf - 34 kb)
Attachment 10-05 Promissory Note (.pdf - 18 kb)
Attachment 10-06 Applicant Relase to Obtain Verification of Income (.pdf - 18 kb)
Attachment 10-07 Part 5 (Section 8) Annual Income Calculation Form (.pdf - 17 kb)
Attachment 10-08 Homeowner Authorization (.pdf - 9 kb)
Attachment 10-09 Grievance Procedures (.pdf - 10 kb)
Attachment 10-10 Rehabilitation Assistance Application (.pdf - 32 kb)
Attachment 10-11 Protect Your Family From Lead (.pdf - 690 kb)
Attachment 10-12 Verification of Receiving Lead Based Paint Pamphlet (.pdf - 9 kb)
Attachment 10-13 Work Write-Up and Cost Estimate Format (.pdf - 31 kb)
Attachment 10-14 Lead Safe Housing Rule Briefing Packet 7-07 (.pdf - 52 kb)
Attachment 10-15 Lead Safe Housing Requirements Screening Worksheets Part 1-4 (.pdf - 34 kb)
Attachment 10-16 Guidance on HUD-EPA Abatement Letter (.pdf - 27 kb)
Attachment 10-17 Sample Lead Hazard Evaluation Notice Form (.pdf - 51 kb)
Attachment 10-18 Sample Lead Hazard Presumption Notice (.pdf - 21 kb)
Attachment 10-19 Rehabilitation Granting Agreement (.pdf - 27 kb)
Attachment 10-20 Contract Package for Rehab (.pdf - 53 kb)
Attachment 10-21 Notice to Proceed (.pdf - 10 kb)
Attachment 10-22 Preconstruction Conference Checklist (.pdf - 13 kb)
Attachment 10-23 Notice of Acceptance of Work (.pdf - 10 kb)
Attachment 10-24 Certification of Inspection (.pdf - 15 kb)
Attachment 10-25 Change Order Request (.pdf - 13 kb)
Attachment 10-26 Sample Notice of Lead Hazard Reduction (.pdf - 13 kb)
Attachment 10-27 Contract Termination and Release of Liens (.pdf - 26 kb)
Attachment 10-28 Benefit Profile (.xls - 55 kb)
Attachment 10-29 Certification of 60 Day Followup Inspection (.pdf - 17 kb)
Attachment 10-30 Rehabilitation Program File Checklist (.pdf - 20 kb)
Attachment 10-31 Urban Renewal Plan (.pdf - 88 kb)
Attachment 10-32 Short Form Urban Renewal Plan (.pdf - 29 kb)

 

Chapter 11: Economic Development
Attachment 11-01 ED Employee Survey (.pdf - 20 kb)
Attachment 11-02 Sample Employee Characteristics Summarization (.pdf - 22 kb)
Attachment 11-03 Legally Binding Agreement (.pdf - 182 kb)
Attachment 11-04 Resolution of Authority (.pdf - 10 kb)
Attachment 11-05 Certification of Legally Binding Agreement (.pdf - 17 kb)
Attachment 11-06 Sample Lease-Purchase Agreement (.pdf - 280 kb)
Attachment 11-07 Job Classifications (.pdf - 19 kb)

 

Chapter 12: Amendments and Monitoring
Attachment 12-01 Request for Project-Budget Amendment (xlsx - 22 kb)

 

Chapter 13: Close Out
Attachment 13-01 Close-out Public Hearing Sample Ad (.pdf - 7 kb)
Attachment 13-02a Project Completion Report Instructions (.pdf - 84 kb)
CDBG Project Completion Report - PCR (.pdf - 156 kb)